Links

When you place an image, you see a version of the file in the layout so that you can view and position it. However, the actual graphic file may be either linked or embedded.

Linked artwork is connected to, but remains independent of, the document, resulting in a smaller document. You can use the linked graphic many times without significantly increasing the size of the document; you can also update all links at once. When you export or print, the original graphic is retrieved, creating the final output from the full resolution of the originals. Embedded artwork is copied into the document at full resolution, resulting in a larger document. You can control versions and update the file whenever you like; as long as the artwork is embedded, your document is self-sufficient.

When making a document for DORIS, you should always embed all links. Leaving a file linked will create issues if anyone other than you opens the file–InDesign will not be able to find the file, even if it is in a shared location like Box. 

How to Embed Links

If there are multiple instances of the file, choose Embed All Instances Of [Filename] in the Links panel menu. To embed only one instance, select it and choose Embed Link.

Once a link has been embedded there will be a  icon next to it in the Links panel.