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Links

When you place an image, you see a version of the file in the layout so that you can view and position it. However, the actual graphic file may be either linked or embedded.

  • Linked artwork is connected to, but remains independent of, the document, resulting in a smaller document. You can use the linked graphic many times without significantly increasing the size of the document; you can also update all links at once. When you export or print, the original graphic is retrieved, creating the final output from the full resolution of the originals.
  • Embedded artwork is copied into the document at full resolution, resulting in a larger document. You can control versions and update the file whenever you like; as long as the artwork is embedded, your document is self-sufficient.

When making a document for DORIS, you should always embed all links. Leaving a file linked will create issues if anyone other than you opens the file–InDesign will not be able to find the file, even if it is in a shared location like Box. 

  1. Select a file in the Links panel.

  2.  Either right-click on the file or open the hamburger menu in the Links panel and select "Embed Link."

    Screenshot 2024-05-29 at 5.07.31 PM.png

If there are multiple instances of the file, choose Embed All Instances Of [Filename] in the Links panel menu. To embed only one instance, select it and choose Embed Link.

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