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Prepare protocol and materials for Kickoff Meetings

Purpose

To be prepped for the KO meetings. 

Responsible Party

Project Strategist

Interdependencies

  • The KO meeting logistics have been confirmed
Directions
  1. Open the Kickoff Meeting template 
    • Copy, Save As with the project name
    • Update with any project-specific details
    • Include the Calendly link to sign-up for a  interview
  2. If the Kickoff will be held onsite, print and pack any supplies needed as noted on the agenda.
  3. If the Kickoff will be virtual, create digital tools + ensure they are accessible for participants.
    • Create the KO presentation in InDesign based on the template.
      • Update with project-specific details
    • Export the InDesign slides to images and update the Google Slides template with the new images.

You will need a Slido account to create and run polls.

Sign Up for Slido Using Google

1. Navigate to https://www.slido.com/

2. Click "Sign Up"

3. Click "Signup with Google"

4. Select your account

5. Click here.

6. Go through the Slido orientation questions.

7. Click "Go to your dashboard"

  • Add a Slido poll to the Google Slides presentation
Integrate Slido Into a Google Slides Presentation

1. Open the Google Slides presentation for the project's Kickoff

2. Scroll to the slide explaining the Trash + Treasure activity

3. Click the button in the sidebar or select Slido from the Extensions menu at the top.

4. Click "Open the sidebar"

5. Click "Create new slido"

6. Select Open Text as the interaction type

7. Add the prompt as described in the meeting agenda.

8. Deselect "Show respondent names" and then click "Add to presentation"

9. Repeat steps 6–8 to add the prompt for treasure.

10. Navigate to the new slides created by Slido.

11. If you have not yet installed the Chrome extension, follow the link and prompts to do that.

Resources

Kickoff Meeting Agenda Template

Presentation: DORIS KO Presentation Template 

Presentation: Google Slides Template

Prompt Banners Template (For in-person meetings) 


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