Clean out and Archive Box + Drive folders

Purpose

Declutter and archive project folders in Box + Drive. Make it easy to find data and deliverables in the future.

Responsible Party

Data Analyst 

Interdependencies

The project has concluded. 

Directions

1. ForNavigate both programs, go through allto the projectproject's subfoldersfolder andin deleteBox unusedor templates,Drive.
non-final
2. Check drafts,the non-project-specificfolder’s documentsorganization. The structure should look like this:
   • Client
     • Project (e.g., Project"workplace Alignmentresearch") bannerYear headers), and empty folders.  
       • InPhase Box,
         • Sub-phase where appropriate. Common sub-phases include: Deliverable, Meeting, Materials, etc. Use your judgement where it makes sense to create subfolders. 
3. Delete unneeded files. These include:
   • Unused templates
   • PDFs of workshop materials
   • Drafts of deliverables (usually marked with a version number)
   • Print PDFs of deliverables
4. Keep useful files:
   • INDD files
   • AI files
   • final PDF of each deliverable
   • raw data
   • analysis files + notes
   • secondary research 
   • client files (like floorplans)
   • when in doubt, don't delete
5. Move the PDFfinal version of docsdeliverables into the top-level of the deliverable folder. Create a folder called "Assets" and onlymove keepall thesupporting finalfiles Indesign(images, document.etc.)

there. 

Once you have emptied and clearedMove the subfolders,client movefolder containing the Projectproject Folderfolders to the pastPast Projects folder. 

When completed, mark the task Done in Wrike. 

Resources

Deleting / Moving a File in Drive 

How to Move / Delete a File in Box