Challenge Defining Document

The Challenge Defining document provides detailed information on how the workplace is used today and what challenges employees face.

Start

Create document outline from synthesis

Plan

Draft Challenge Defining content

Review + approve Challenge Defining content before making

Execute + Monitor

Conduct meeting with project team and maker

Send Challenge Defining content to maker

Make document

Review and approve document 

Finalize Challenge Defining document

Coordinate with printer (as needed)

To print at DORIS (only if we have >1.5 days until presentation)

• To print the document:
  • Utilize 32 lb paper
  • Print from InDesign file
    • Single sided
    • Print settings:
      • Media Type - high quality plain paper
      • Quality - best
      • Reverse order (on Macs at least)
        
• To print the document title page:
  • Utilize card stock from the Maker Room
  • Print from InDesign or PDF
  • Print settings:
    • Media Type - heavyweight or card stock
    • Quality - best
  • Utilize rear tray to reduce page bending

To print at FedEx (usually finishes within an hour or two despite the times online):

Scribe is available (here) for a step by step walkthrough. For a brief overview:

1. Navigate to FedEx Printing

2. Select correct parameters:

• • Print Color: Full Color

  • Paper Type: Laser (32 lb.)

  • Sides: Single-Sided. 8.5x11in

  • Quantity: However many copies are needed

3. Upload PDF version of file

4. No other adjustments need to be made

5. Add to cart

6. Review cart and add FedExOffice Account #: 06147053960001

7. Proceed to checkout and select a store for pickup.

Finish

Send Challenge Defining document to liaison to distribute prior to Leadership Meeting

• The body of the email should be similar to the text below. You may need to tweak the messaging to fit the client before sending it. CC: the Project Lead and VP of Operations.
  • The subject of email: Materials :: DORIS Challenge Defining Meeting
  • Email:
    • Hi [Liaison]
      We are excited to meet with you on [day of meeting] to present our findings at the halfway point of the accessibility study.
      
      
      The agenda for the meeting is as follows:
      1.) Welcome/Introduction
      2.) Status Update
      3.) Findings Presentation
      4.) Discussion
      5.) Review Next Steps and Timeline
      
      
      
      We aim to have a productive discussion, and we find it's more successful after leaders have had a moment to read through and reflect instead of hearing the information for the first time. Can you please share the attached document with the leadership team and ask them to review it before we meet? We will bring physical copies on Thursday.
      
      
      Does the meeting room have a projector and screen? It's not strictly necessary, but we want to be prepared.
  • Update project lead with the response on available tech for the meeting.