Document Session Data

Purpose

Organize data from solutioning sessions

Responsible Party

Project Strategist 

Interdependencies

Solution Sessions have taken place. 

Directions

During the Session

Solution Session data usually comes in three formats:

1. Sticky notes on posters: take photos before taking the posters down
2. Worksheets: collect from participants at the end of the session
3. Models/prototypes: record videos of prototype presentations and take photos of any physical artifacts before participants take them apart.

After the Session

1. Use the Post-it app or manually transcribe sticky notes into a spreadsheet. If participants vote on ideas, note the number of votes each note received.
2. Scan worksheets to PDF. Organize the worksheets by type. Save prototype planning worksheets with the prototype's name.
3. Name all videos and photos to match the prototype. 
4. Upload all data to Box in the project folder> Solution Defining > Session Data

Best practice: Ensure all data is uploaded into Box within 24 hours after the session.

Resources

None