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Prepare Tools + Supplies for Solutioning Session

Purpose

Prepare for the Solutioning Session and bring all needed materials. 

Responsible Party

Project Strategist, Research Associate, Administrative Assistant

Interdependencies

The Solutioning Sessions have been scheduled, and leaders have decided which topics will be addressed in Solutioning. The agenda and tools can be started at any time, but the prompts require completion of the Challenge Defining Meeting, or, for Assessments, completion of the Challenge Defining analysis. 

Directions
  • Difference between tools & supplies:
    • Tools are the created materials needed for the workshop. The tools are worksheets, prompt banners and any other materials designed and printed. (Typically, everything can be printed in-house)
    • Supplies are the gathered materials needed to support methods in the workshop such as Sharpies, Post-It Notes, DORIS Toolbox, etc.
Agenda
  • The Project Strategist creates the agenda for the Solutioning Workshop
  • Creating the agenda is as easy as copying from a template and adapting to fit the project.
  • Open template from link above, make a copy and Save As, changing the file name to match the project and saving in the Solution Seeking Folder in the correct project file in Google Drive. 
  • Edit the Title and Logistics at the top
  • Write between 4-6 How Might We Questions.
    • Define any parameters or guideposts and the desired outcome---what kind of ideas are we/leadership looking for. 
Create the Workshop Tools
  1. Presentation 
  2. Prompt Banners
  3. Worksheets
  4. Warm-up
  5. Group Converge
  6. Prototype Planning
  7. Feedback

Process for adapting tools from templates:

  • Open the template (linked below), make a copy, and save as using the name of the organization and the type of tool in the Solution Seeking Folder in Box for the correct project.
  • In the newly saved file, ensure that ORGANIZATION is changed to the organization's actual name.
  • Adapt content as needed 
  • Save As and send to Project Lead for review on Slack. 
Check/Pack DORIS Toolkits 
  • Ensure toolboxes have been cleaned from the previous workshops. 
  • Pack prototyping supplies (list linked below) 
Resources

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