03 Interview Sign Up Reminder (repeat as needed)

Trigger: If not everyone has signed up a couple days after interviews have started

Purpose

Gently nudge stakeholders to sign up for interviews before their time runs out.

Responsible Party

Ops Manager (or Ops Support)

Interdependencies

Day 2 of interviews

Directions

Review the template and update for the project. Send the comm to the liaison to vet and send to the stakeholders.

Template

Subject: Reminder: Share Your Experience – Help Shape the Future of [Organization] 

Your perspective matters—no matter your role or location. DORIS wants to hear what’s working for you and what’s getting in the way of your best work. 

Two ways to share your input:

🗓️ Sign up for a 30-minute virtual interview → [Calendly link]
📝 Complete a 5–10 minute survey → [Survey link]
Responses due by [insert date]

We may not be able to change everything, but your voice helps leadership make data-driven decisions (based on your experiences!)  

Thank you,

Note: every template should be customized for each project.

Resources

Participant Comm templates